Memo to all Staff regarding Lunch breaks and office timings
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Memo to all Staff regarding Lunch breaks and office timings

Manisha_gupta Started The Discussion:


ours is a software development company and we have a very friendly environment in our office, but people are taking advantage of this. Most of the people come late to office and take long lunch and coffee breaks.
So as Director-HR I want to issue a Memo to all staff regarding discipline, lunch break and office timings but without being too harsh.

Please suggest some ways to do it.

Manisha Gupta

hai_nitu - Member Since: Jun 2011
Dear Manisha,

Please understand that having friendly environment in office is good for cordial relationship but, there would be few employees who are intentionally trying to be overly friendly with other employee to kill their and others time resulting extended breaks and getting disadvantage of the relationship. Pl. identify the such people and counsel them keeping management in the loop.

Issuing memo to all staff would only deter the situation. Instead, you start taking lunch/tea with them, when time is over tell all to get get dispersed in gentle way.I think, as HR Director, you can say that.

Make policy and ensure compliance for arriving office in time, those who break rule, penalize them with deduction in leave/salary or asking them to offer say, chocolate to all their colleagues.

Nitu Parmar

Dinesh Divekar - Member Since: Nov 2006
Dear Manisha,

I recommend you doing workload analysis. Effect of "Memo" remains for a limited period and things go back to square one.

It appears that they are not properly laden with the work. Because of the workload, I have seen managers skipping their lunch also. I too had skipped my lunch couple of times during my HR days.


Dinesh V Divekar

panse.sunil - Member Since: Aug 2010
Dear Madam,

We had also in this situation. First of all we stick the notice about adhering the lunch timing during 01.00 pm to 02.00 pm for half hour. Secondly, we suggested to canteen manager to close the counter at 01.50 pm.



voxdude - Member Since: May 2012
Hi all,

even our voxvalley also in the same situation, we re motivating them in a friendly way, instead of sending memos, or warnings. let us see how it goes.

thanks for your inputs, we will try to implement, - Member Since: May 2012
Dear all

You have given opportunity to them, but they are miusing that. we have to go as strickly, That time if we can give freeness some time that is valuble to them. Any way management is management we need first of all company needs. go as strickly and give few time for joyal.
If now you can go as strickly they may as anemies. k take care

Tejal Patel - Member Since: Apr 2009
Sub: how to manage team
Hello all

One of my friend is working in Medical Device company as QA/QC manager. He has some conflict with colleague. His boss also listening to his colleague only and fire on my friend. Now he is some way not happy with boss also as he has family term with his boss.
and kindly my friend's boss is as a person very good but my friend feel that his colleague is misintrepret to boss about my friend.

So what to do in this situation? what should be the role of Boss in this case? Kindly focus me.

Attribution: CiteHR Human Resource Management Community Knowledgebase - View Profile: Tejal Patel

jeeni - Member Since: Jan 2008
Dear Manisha,

Freiendly environment etc is too cool and good way to move forward in future but it should not be at the cost of discipline. A disciplined employee can only lead to the company on the path of success.

I have observed such situations in my company also where there are employee who come on time for their shift and some such bunch of people who we called as late comers only destroy their morale and sincerity towards the company HR ploicies.

We should be friendly environment, initiate things like movies, picnics etc to maintain the environment of the company.

I would sugest you should once speak with them and in case if it require go for warning letters in the interst of other employees. If you will talk to them they have reply like we o lat, got calls from client or staff inneed late nights. in case if you will ask them to leave early than on very few days they will come on time again start the practice of late coming. Discipline is something a child can always learn from their family, schools, friends and they carry such things life long.

You may have to take this situation in a more serious manner in the sake of ther employee.



chandrasekaran1970 - Member Since: Nov 2010
Dear Sir,
Suggestions to make employees to come to their seat on time after lunch or tea break.
1. Supply tea/coffee to their table to keep them remained on the seat.
2. Lunch break: Timings for lunch break may be predominantly displayed in Canteen, Office corners etc.
3. Display some boards saying "Thank you for coming to seat on time after having luch", "Please remember tea break is for relaxing and not for passing time" etc.
4. In canteen some mike announcement may be given as "Please resume your job soon after having Luch, Thank you for cooperation" etc.
5. In general meetings please talk about the importance of punctuality.
6. Even after doing the above if no substantial improvement is achieved, you may go for other mild harsh methods, and gradually go for harsh methods. Finally, let us wait and see if there is any improvement. But keep in mind that 100% punctuality can't be achieved in any organization. Please, see other methods of letting the employees engaged.
Thank you.
Chandrasekaran R

Mubeena Ali - Member Since: May 2012
Every one i am Hr-manager in an advertising company with 15 staff members.
i want to know the format of requisition form for small small office requirements, such as electrician work , internet problem, stationary. etc etc..

please help.


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