Would you mind drafting your format and submitting for review. Please remember, as such there is NO EXACT or FIXED or APPROVED FORMATS to be used by everyone in this world. This is the best way to learn and improve your BUSINESS WRITING SKILLS rather expecting someone to provide you ready made format(s).
Please don't forget to mention the concrete reason for PROBATION EXTENSION.
Kindly don't mistake me. Hope, you will succeed in your mission.
With profound regards
Why Vote? User validation is extremely important for good content to prosper.