Please make it simple
Print your company's Name in top centre
Give Caption "LOG SHEET"
Regn No_______________ Vehicle Name ______________________
Driver Name ________________________ Date _________________
and Make some columns for making entry
Start Time Start Km Close Time Close Km Place visited User Name User Sign
Daily you collect the Log sheet to avoid mass corruption.
Check the user details and if the entry made is genuine please accept if there is any wrong thing please get clarified from driver and from User.
If you make regular entry it will be easy for you to make bills also on monthly basis.
With warm regards
you can use the attached sheet
also do make a policy for usage of Vehicles
the person taking should get approval from the authorised person
the security person must keep track of starting km and note in teh log sheet
while ending the using person must write teh km
if the vehicle is coming back to destination the security to note closing km
If you are in Delhi like metro cities or near any cantonment. you can easily get vehicle log book from any military stores. I welcome others guidance. I suggest one more thing. You workout the particular vehicles milage test from any standard workshop. Give little relax on the milage and put it in your log book. It is help you to workout fuel usage and findout any malpractice done or not. with best wishes and regards
Apart from what has been advised by S. Bhaskar, Log book should contain the details of Fuel and Oil intake, Repairs, Requisition Number vide which the Vehicle was allowed to be used, and the purpose of journey.
All the Bills of Fuel and Repairs should be entered into the Log Book and the Page Number and the Sr No. of the entry must be quoted on the Bill, befor the same is processed for payment or adjustment against advance.
Regular checks should be done to work out per liter or per km consumption of fuel/oil/repairs etc. to keep a tab on the expenditure.
Dear Mr. Surendra
If you give the details of Fuel consumption, then it will lead the driver to make some mal practice. There will be a history card for each vehicle, which will have the details of Date of Purchase, Maintenance Details, major spare parts changed date, Tyre and tube change details, retreading details, Overhaul details, Consumption of Fuel details and Depreciation at the end of year.
With warm regards
The Printed Log Book will be available in local stationery shops and maintain that is easy way instead of designing in excel sheet. Practically it is not possible every day to maintain. Every day either end of the day or next day morning, the driver has to report at HR dept for verification that is the process we are maintaining in our office.
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