Employee- Uniform - notice board.. CiteHR

patelmahadev Started The Discussion:

H! All,

I need your advice, in our company we have provided uniform to all employees even some are not coming on duty in company uniform.

Kindly please advice what sort of circular or common mail i should draft for maintaining uniformity and common identity in company.



Dinesh Divekar -  Member Since: Nov 2006
Dear Dev,

First and foremost you must tell your Managers and GMs to wear uniform. If they are not issued with any uniform and if the uniform is issued for workers only then it is the duty of departmental manager to ensure that their staff wears company uniform.

You can first issue a circular for this purpose. This circular must be signed by the highest authority of the company i.e. Director or MD etc.

You will find there will be defaulters. For this you need to issue second notice. In the second notice, you can mention the punishment for not wearing uniform. From my point of view it should be forfeiture of wages for a day. For three defaults or more, you can issue a memo and give him punishment of still higher order.

Lastly, workers can be stopped at security itself. This is better idea of enforcement of rule.


Dinesh V Divekar
Soft Skill Trainer & HR Consultant

Ryan -  Member Since: Apr 2007

I was wondering if you tried to find out why they don't wear the uniform.

A uniform provides a sense of pride and bonding to one another and the organization - so why don't they want to wear something like this.

Forcing them will give grudging acceptance along with irritation and resentment.

Bear in mind - if they are just being rebellious, deal with it strongly. But first ensure that they have no just cause for not wearing it.

Dinesh's suggestions are good and should also be implemented as the next step.



HRfromlebanon -  Member Since: Apr 2007
dear, all the above sugestions are very well in addition to that you can issue a memo stating that all employees should wear the uniform and this will be taken into consideration in their evaluation. with the memo you can send a hard copy which is an aknowlegment of receipt that should be signed by all the employees as a proof that they are all informed about the rules and regulations regarding the uniform.
hope this can helps.

best regards.

patelmahadev -  Member Since: Sep 2006
Dear Mr. Dinesh Thanks a lot for advice and hoping the same in future too. Thanks again. Dev

sheetal talwar -  Member Since: Jun 2007
Hi Dear,
Am drafting a notice as per ur requirement. Kindly go thru it….

Sheetal Talwar.


Attention of all staff members is invited to the Office Circular No…dated ….. March 2007 regarding staff uniform. All staff members are required to attend the office with proper uniform as mentioned in the above circular.

It is however, observed that most of the members are complying with the above instruction but still some members are attending the office without proper uniform.


All staff members are again requested to adhere to the instructions of the above circular strictly. Disciplinary action may be initiated against the offenders w.e.f. 1st of the next month. All HOD’s are also requested to send secret report to the Admin daily stating the names of their dept members who attend office without proper uniform.

cc - All HOD’s
All Notice Boards

patelmahadev -  Member Since: Sep 2006
Thank you for help.

But its first time company has provided uniform and i want draft circular then i will go with your above mail if required,please help me for drafting first circular regarding inform.



prakashpshah -  Member Since: Sep 2006
Dear Dev,

Some of the points are

1 one type of uniform to all employees
2 before issuing uniforms issue circular or should part of wage settlement that all employees will wear uniform when they are on duty.
3 eventhough if they are not wearing then a note to all managers and a circular to all employees from senior manager that uniforms are compulsory to all employees
4 responsibility should be with departmental manager
5 H.R.personnel should meet such defaulters and should convince them
6 lastly disciplinary action should be initiated



hemasym -  Member Since: Dec 2012
Hi, Can I get a formal letter for issuing the uniform and what are the points to be add before issuing. Regards Hema

Shivaranjan Punja -  Member Since: Mar 2015
How to make circular if employees not wearing uniforms....please send one format..


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