kulkarni.sneh Started The Discussion:
Dear All,

How can i maintain Attendance of all the permanent or Temporary employees working in Manufacturing company. Also how can i maintain attendance of workers whos salary, we are calculating on hour’s basis for the whole month. (on basis 8 hours is a day)

Please help....

Posted 11th December 2010 From India, Mumbai
Dear Snehal,

Please make two register for Permenent & temporary employees as the turn over rate of temporary employees is much higher than permenant.It will be more useful for monitoring workers.Sofar as maintenance of daily workers attendence concerne ,.wage card are available in local market where u can maintain daily in time ,out time ,over time as well as daily wage and soon after the month ends u copy the details from wage card to wage register.

Posted 12th December 2010 From India, Pune
Dear Snehal

You have not disclosed anything about your experience in Manufacturing sector, which would have been helpful in addressing your query.

How old is the manufacturing unit ??

Has anyone over there, aware of Time Office or the Token system ??

How do other manufacturing unit do this - have you tried to find out this ??

Before the advent of computers, there were certain manual system which were very robust.

Warm regards.

Posted 12th December 2010 From India, Delhi
What u can do is that you can install online attendance system ,where you can register the employe finger in the attendance system Through WEBSMART.Then employee will punch bothe while comin and while going and you can generate report on dayly or Monthly basia.
Posted 13th December 2010 From India, Mumbai
Dear all,

please let me know what should be the shift timings for the manufacturing company for all three shift ./

it should be 8 hrs /shift or we else as below listed which we are presently having

a 6 am to 2.30pm
b 2:30pm to 11:00pm
c 11:00 to 6:00am

what should be the shift timing as per labour law ruling .


Posted 13th December 2010 From India, Chandigarh
Dear Kulkarni,
Even though this is a very old method, this will be always a good and fruitful method on to my experience to avoid to loose the man Hours. If you are having time card system of manual you have to mark on daily system, if you wants to make hourly mark, and at the end of the month the total will come in days along with if you calculate the fractions like 1/8, 1/4, 3/8, 1/2, 5/8, 3/4,7/8. With this you can easily calculate the monthly wages with calculators.
With regds,
Posted 13th December 2010 From India, Madras
Dear Satbir, Your factory working timing is correct and also it is under as per law. With regds, flyingstarter.
Posted 13th December 2010 From India, Madras
Pls prepare attendance sheet s.no wise which consists of Name , Fathers Name, Department, Code. No. Date , In Time, signature of worker, Out time, signature of worker, Total hrs worked , Security guard signature

Above attendance sheet useful for monitoring attendance of labor code wise pls also stick one photo in labor attendance card of the labor.

For legal compliance you have to prepare form 12 of every permanent worker


Devender Singh Bisht
Posted 13th December 2010 From India, Dehra Dun
Dear Sneh,

Manufacturing units do not follow any common system for attendance. Just marking attendance at the time of entry may not be sufficient. Some units permit people to go home for lunch. Some units have clearly defined systems for casual workers and OT. Casual workers need to be verified at two places - one at the gates and second by their line managers. We need clear systems and support for such functions. Some casual workers are paid on daily wages and some are on job contract. There are various permutations and combinations. Several software companies have attempted helping these issues but till date I have not been able to find any cost-effective and authentic software. Though, manual results are yet better, but even they are filled with lacunaes.. In case you need any proper guidance please contact me on my email id
Posted 13th December 2010 From India, Jamnagar
Form 25 attendance is the bible for any industry for marking attendance. As of now all the industry are installing swiping card system of marking attendance. The data is transferred and taking to payroll directly for salary processing.


R devarajan
Posted 13th December 2010 From India, Madras
Thanks to everyone for your reply.

We are maintaing workers record manually as of now like by maintaining Wage cards sys. & attendance sheet.
But i want to maintain it on Excel sheet so that i can keep up to date record while making salary.

Posted 14th December 2010 From India, Mumbai
Dear Snehal,

You can simply use the attendance register, which include the In Time, Out Time & Signature of Permenent Employee. Your Security can maintain this register. Second one that keep a simple register as same of permenent employee for temperory employee. This register can also maintain your security.

But be carefull, when all your temperory employee came in factory premises, then that register should not be in security premises. Because if any Inspector from Govt. department ( Factory Inspector, PF, ESIC ) suddenly came for visit to your factory, then you will definitely came in big problem.

Any Inspector from above department when came for visit to factory, first he always search & focus on security cabin & take all the records in his custody.

Jagtap Dinesh
Posted 14th December 2010 From India, Pune
Dear Dinesh,

Thanks for your reply.

As i told earlier we are following register syatem only but even after maintaining it in register for my internal record i want it in say Excel Format.

Can you help me?

Posted 15th December 2010 From India, Mumbai
Hey Sneh,
To maintain attendance of your employees, you can use bio-metric machine and also can maintain their salary online. For bio metric time and attendance software, you can try Time & Attendance Software Vendors in India | Time Tracking Software - Timelabs
Timelabs Professional is very elaborate and comprehensive attendance software that can interface with attendance machines directly over LAN/WAN/GPRS. It is designed to cater to the requirements of corporate as well as SME segments. Timelabs is the right choice when you require scalability, flexibility and can also be customizable at any point of time according to the requirements of the organization. Our software currently supports more than 90 models from more than 8 Makes of Biometric/RFID Attendance/Access Control Devices available in the market today.
You can review Timelabs Professional online on the link below:

TimelabsPro - Login (Use the username and password as demo / demo)

You can also review complete reporting for the software on the link below.
Web Reports (Use the username and password as demo / demo)

Also you can refer our product video demonstrations available in the link below.
Watch Our Time Software Products Tour - Timelabs

Please find more information about Timelabs Professional in the links below:

Feature & Key Benefits: Time & Attendance Software Vendors in India | Time Tracking Software - Timelabs
Compare Us : http://timelabs.in <link updated to site home>
Sample Reports : http://timelabs.in<link updated to site home>
Student Attendance System: http://www.timelabs.in/downloads/Sch...e%20System.pdf

Download Reports Presentation

Download product tour – step by step guide
http://timelabs.in <link updated to site home>

If you wish us to take you through the demo of the software, please let us know. We will arrange / schedule an online demo and explain the entire process as to how our software can address your complex time attendance needs.
Posted 12th May 2014 From India, Jaipur


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