There is no specific format per se. The full and final settlement sheet once signed and accepted by the resigners, quite proves that he/she thinks that there are no dues pending towards the organisation. It also gives an indication on the PF submitted.
PF no dues cannot be given by the company because PF is submitted to the RPFC and further clarification can only be sought from there.
You can use the following format, if you find it applicable to you
NO DUE CERTIFICATE
Received from M/s. ------------- towards Full and final settlement of all my dues pertaining to earned wages, encashment, notice pay, compensation, leave or any other claim in connection with my employment with the management.
I have also received all my dues towards final settlement under PF, Gratuity act and Certificates due to me under Income tax
I have no further claim/Demand for reinstatement or re-employment.
I will not raise any claim or demand, whatsoever against the Company.
Make a format showing the fol. details
No Due Certificate
Name of Associate------- Location/branch:-----------
Designation ---------- Department:-----------
Depts Signature of HODs
(you may add if there are any other relevant depts specific to your company.
Dept Head will clear when the associates hands over all files/docs under his control
Accounts Head will sign if there is no loan/advance
HR Head will sign if there is no notice periodservice/compensation pending
Admn Head will sign if cell phone/car etc handed over back
IT will sign once the employee hands over his laptop/data card/pen drive
You may issue the blank format to associate and tell them to go to concerned HODs and get clearance.
Once No Due clearance/ deductions are known then we can go for full and final settlement process
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