Dear All, I am working with Engineering company and i have to frame new travel policy. Can any one guide me how to frame a new company travel policy. Its most urgent pls. Regards, Ranganathan L
From India, Hyderabad
From India, Hyderabad
Greetings,
While drafting a travel policy please consider the following :
Regards,
(Cite Contribution)
From India, Mumbai
1858While drafting a travel policy please consider the following :
- List down the types of travel required by your company :
- Local Travel
- Short duration deputation
- Long distance - Onsite Travel
- Transportation/ relocation
- Taken a note of the legal requirement , such as mediclaim coverage for long distance - onsite travel and etc. Look into the budget available to you for reimbursement . You may divide the grade /band/levels and decide on an amount. Please do keep a market view . Per diem is based on the standard of living of the target city . It is coupled with additional benefit such as company guesthouse depending on the organizational policies.
- Focus on the internal policies , such as offering support while travelling , including cost of Roaming charges on cell phone, internet charges , family accompany on onsite travel more than 18 months .
- Please do include the process for approval before the travel and reimbursement request post travel. A complete start to end map is a must with contact details and closing date , such as the bills should be provided within 3 months of the travel before 15th of the given month . A printout of the travel approval and reimbursement form needs to be attached .
- Mention the escalation process to be followed in case there is a dispute. With every consequence clearly noted down. Such as , consuming alchohol at the onsite location is not permitted. Any bills pertaining to personal expense such as shopping , clubbing , upgrading the credit card and etc will not be reimbursed .
- List down all the emergency numbers to be used incase there is a requirement .
Regards,
(Cite Contribution)
From India, Mumbai
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Tour & Travel Policy.docx
TRAVEL POLICY.zip