abhaygirish Started The Discussion:
Dear Seniors ,

Pls guide.

1. What is meant by work permit

2. As per factory act-1948 where is the mentioned it's types & use

3. Which parameters need to be include in work permit? sample format?

4. Is work permit required sign of safety officer ( if one safety officer is

in org. then what to do if he is on leave)

5. For routine maint. work permit is required? any sample format?

6. Who is authorised person to sign. the permit as per Standard system.

and other information which is useful to org. with respect to work permit system.

Regards,
Abhay
Posted 6th September 2010 From India, Mumbai
dipil 
Dear Abhay

Let me try to answer you.

1. What is meant by work permit

Permit-to-work System is a formal written system used to control certain types of work which are potentially hazardous. It is also a mean of communication among site personnel to ensure all necessary safety precautions are taken before commencing such work.

2. As per factory act-1948 where is the mentioned it's types & use = Regret. Not sure about it. Types are as follows:
The types of work permits are:

(1) General Work Permit which includes :
i) Cold work permit
ii) Hot work permit
2) Special work permit
i) Confined space entry,
ii) Working at height,
iii) Excavation & fragile roof,
iv) Electrical work Permit (HT/LT)
v) Material lowering & lifting.

Cold work permit: It is first level permit issued for jobs of general nature not involving any special activities like confined space entry, working height, excavation, Electrical maintenance on HT / LT, material lowering and lifting.

Hot Work Permit: it is work permit issued for jobs involving activities which generates spark and flame. Welding, Gas cutting, grinding, chipping are few activities which necessarily should have Hot work Permit.

3. Which parameters need to be include in work permit? sample format?
Please let me know which one you looking for. I will help you in making one.

4. Is work permit required sign of safety officer ( if one safety officer is in org. then what to do if he is on leave) = No need of Safety Officer Sign

5. For routine maint. work permit is required? any sample format?

Yes. General Work Permit is required for all the job. Attach a sample format.

6. Who is authorised person to sign. the permit as per Standard system.

Minimum three persons sign needs to be in the work permit.
1. Job Executor.
2. Concerned Engineer
2. His reporting boss. (Permit Issuer)

Hope to get more participation in the post please.

Regards,
Dipil Kumar V
Posted 6th September 2010 From India
Attached Files
Shared By Cite.Community Member "dipil" For Public Download
File Type: xls General Work Permit.xls (18.5 KB, 3192 views)
@ Dipilji Thanks for your views. Expecting more participation in the post please. Regards, Abhay
Posted 8th September 2010 From India, Mumbai
dear abhay, i m posting a ppt on work permit system which we use in our plant (CLZS). hope it will be useful. Regards, Hansa Vyas
Posted 9th September 2010 From India, Udaipur
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hansa you send a very nice ppt on work permit......can you send me the ppt of hr Structure with the examples....please be in touch
Posted 9th September 2010 From India, Kalyan
Re Permits I have written a Permit To Work procedure for an upstream Oil & gas company in Sudan. It maybe of interest.
Posted 9th September 2010 From Malaysia, Kuala Lumpur
Attached Files
Shared By Cite.Community Member "Gopinadhan Pillai" For Public Download
File Type: pdf 019 - Permit To Work.pdf (630.8 KB, 2038 views)
Dear Friends,

I am watching the deliberations eagerly. Mr.Abhay posed a few questions. Mr.Dipil tried to answer one by one. Many others are feeding useful information. Ms.Hansa presented an easy to understand and informative power point presentation. Mr.Gopinathan Pillai presented a permit system in total which includes sample formats. However I still feel Mr.Abhay’s questions are not convincingly answered.

Can any of the friends make an attempt to directly answer these questions please?

Regards,

Kesava Pillai
Posted 9th September 2010 From India, Kollam

Dear Abhay,
Some jobs in a factory are dangerous to life and therefore well advanced precautions are necessary before their commencement and till the completion. Hot work like welding and cutting, entering any confined vessel, working at height or on fragile roof, opening of dangerous pipelines, electric work and handling of chemicals. For the safety from such works a work permit system is highly essential.

A work permit system should cover following points:


Who requires a work permit ie. contractors, Engg, maintenance worker etc.
What jobs require a work permit ie. All maintenance jobs, tank cleaning etc
What type of permit are available


(1) General Work Permit which includes :
i) Cold work permit
ii) Hot work permit
2) Special work permit
i) Confined space entry,
ii) Working at height,
iii) Excavation & fragile roof,
iv) Electrical work Permit (HT/LT)
v) Material lowering & lifting.

Who is responsible for issuing work permit

Arrangements for recording the issue revalidation and retention of permit.

If one safety officer in the organization than only critical work like confined space entry, HOT WORK safety officer should sign. And rest of permits should be signed by safety coordinators. Sections/Dept wise safety coordinators help to implement permit system.

Which parameters need to be include in work permit? sample format?[/LIST]A] Hazards of the plant, chemicals, and work are fully explained.
B] Instructions are in details and fully understood
C] Work area should be clearly identified or Hazards highlighted.
D] In-charge of area who issue the permit should be competent and responsible.
E] Any monitoring including gas testing required before and after the work should be clearly specified.
F] When work is completed area in-charge signs off the permit stating that specified work is completed and plant is suitable to return to operation.
G] Closed permit should be returned back to concerned ie Safety coordinator/Safety officer.

Attached work permit format of our plant may help you.

Regards,
Sanjay Sabalpara
Posted 10th September 2010 From India, Vadodara
Attached Files
Shared By Cite.Community Member "s.sabalpara" For Public Download
File Type: xls sud chemie work permit.xls (109.0 KB, 1111 views)
dipil 
Dear All

Thanks a lot for great participation in the thread... Surely benefit to all...

@ Hansa...

Presentaion is very nice, thanks for sharing...

@ Gopinadahn Pillai

Thanks for sharing the procedure on the topic...

@ Sanjay Sabalpara

Thanks for coming up with great explanations... Also thanks for sharing the sample of permits which you used in your plant...I am dis-agreeing with your following statement:
If one safety officer in the organization than only critical work like confined space entry, HOT WORK safety officer should sign. And rest of permits should be signed by safety coordinators. Sections/Dept wise safety coordinators help to implement permit system.

No sign of Safety Professional is required in any permit. Is there any law in India which stating the requirement of sign of a Safety Pro in the work permit...

The one who is executing (A qualified Engg.) the job is enough competant to access the job and taking required precautionary actions... Moreover its his prime responsibility to ensure safe job execution than the Safety Pro...

You can add the close for cross checking by safety dept. in the permit as follows... That means you can start the work even without the sign of a Safety Pro...

Cross Checking by Concerned Safety Officer

Above measures are cross checked and work can be continued.

Additional measures required, if any:
If Safety Pro found that any of the violation from the checkpoints during this cross check he is fully authorised to cancel the permit and for stopping the work.

@ Keshav Pillai

Waiting for your inputs mainly on questions 2, 4 & 5 sir.

Regards,
Dipil Kumar V
Posted 10th September 2010 From India
@ ALL , thank you seniors for explanation . Dear Keshava sir we all are waiting for ur valuable comments. Pls. Regards, Abhay
Posted 10th September 2010 From India, Mumbai
Dear All,

Thank you for the valuable inputs. All are good & the presentation of Hansa is excellent.

For Abhay questions - (which are not answered)

Q 2. Kindly regret, I'm unable to find the answer & I want Kesava to share his knowledge. I'm to eager in knowing the answer, since we are following this as a system.

Q 3. The parameters to be included - removal of all possible hazards like draining the line, purging the line, venting the vapours, etc.

Q 4. For the critical jobs, where there needs an additional supervision by the safety persons needs to be counter signed by the Safety Officer. These jobs are Hot / Cold works, Radiation works, Vessel entries. For these jobs, the safety officer should visit the area, find whether the permit full fills the working condition & get the results of the area inspection (eg., explosive limit reports, oxygen reports) and then he permits the work by counter signing. In the absence of the safety officer, the Plant Head has to sign the permit. These execution has to be taken care of the safety persons. In the absence of safety persons, safety co ordinators has to take the responsibility.

For other works - a safety officer will not sign the permit, where as the information about the job has to be communicated to him. He, during the execution of the jobs, visits and inspects wether the jobs are carried according to the permit & also whether anything needs to be added in the permit.

Q 5. For routine maintenance work - permit is needed. This question has the complex answers. If you are following a permit system, then yes, you have to raise a permit that is for routine maintenance jos. Some companies follow the work order systems, where you will not require a permit. Why it is so required? Every job needs a proper communication with the local operating teams, who is responsible for that area. So, a permit / work order will solve that. In your routine maintenance, you either require a system to be shut down or you will be doing minor adjustments on line. So a proper communication is required that you are doing a maintenance activity in that.

Q 6. The area incharge (normally for shifts - shift leaders & in big plants the area engineer) will raise the permit. He has to co ordinate with his associates & the other related departments to execute the job. He takes the full responsibility for the release of a job, by following the work permit system. The job performer (if it is the employee, then the employee & if it is the contractor, his supervisor) will receive the permit, by counter signing the permit. By counter signing, he ensures that he has gone thro' the permit & understands how a work is to be carried safely (incase of any spl. instructions).

Also, I want to tell some more about the work orders.
The work order is a information request & communicating media which will be issued on normal condition for performing a work. A work order will be accompanied by the permits (Class I & II or Hot/ Cold work permits), if the work requires a permit, based on the criticality of the job.
Not all companies are following this work order system. According to me a work order will be much easier for handling the jos.

Regards
Posted 10th September 2010 From India, Delhi
Dear All,
Very interesting discussions. Good to see.

I always am of the opinion that a Work Permit is a tool that is used to manage the risks involved in any activity that is considered hazardous i.e. where there is potential for the hazard to be released resulting in incidents that affect life, health, property and/or the environment.
The best people to know the hazards of an activity are the line people especially the supervisors. They should ensure that all precautions are in place to prevent the release of any hazard. Their managers should undertake the responsibility for any activity carried out. So they should the approving authority for any permits issued.
The safety professional should not take away the line's responsibility & therfore not really sign the permit.
They should checking the permits at the work site to see whether the precautions specified in the permit are adhered to all times while the activity is being conducted.

Now comments, please
Posted 11th September 2010 From Malaysia, Kuala Lumpur
dipil 
@ Gopinadhan Pillai I am fully agreeing with your views... Safety Professionals sign is not needed in any Work Permit... Regards, Dipil Kumar V
Posted 11th September 2010 From India
Dear Friends,

The discussion is in the right direction as I see it and the participation is quite encouraging. Let me try to answer one question at a time. The answer to Mr.Abhay’s first question “What is meant by work permit ?” is here.

WORK PERMIT IS A DOCUMENT OF
1. Task
2. Equipment involved,
3. Location
4. Personnel involved
5. Time Limitations.
6. Likely hazards to encounter
7. Precautionary Measures

SERVING DEFINITE PURPOSES SUCH AS TO

1. Avoid verbal Instructions
2. Provide written information on hazards
3. Spell out remedial Measures
4. Indicate necessary PPE
5. Provide check list
6. Serves as a medium of Information
7. Ensures best possible safety Measures to work in hazardous Operation.
8. Provide a sense of security for employees
9. Serve as a written down Document/Record establishing authority, responsibility, and accountability for safety at the specific task.

Regards,

Kesava Pillai
Posted 11th September 2010 From India, Kollam
dipil 
Dear Sir Perfect answer to question no:1... Thanks a lot... Waiting for the rest of the answers... Regards, Dipil Kumar V
Posted 11th September 2010 From India
Dear Abhay
Nice thread. As mentioned your point no 1 is cleared.
For point no 2 - It is mentioned in Factory Rules of the state. In Gujarat Factory Rules it is mentioned in schedule XIX para 20. Further it is also mentioned in each provision. Eg. in clause 15 (Testing examination and repair of plant and equipment.) it is mentioned in the end - "Wherever, the responsible person shall regulate the aforesaid work through a permit to work system." Similarly it is mentioned under "work in COnfined spaces" etc.

Please check YOUR state factory rules.

Other questions are well answered by the members.

Requirement of the signature will also depend on your Safety procedures.
For further information on Safety PTW reference may also be taken from OISD-105 on Work Permit System, OSHA and NFPA (NFC).

Types of permit will largely depend upon the nature of business you are into. The PTW system in small unit will differ from that of Mega units / Refineries etc.
Authorization is well explained by Dilip. We have Issuer, Receiver and Area Incharge signatures on all permits during normal work hours. During off-hours / sundays / holidays permit has to be signed by RSM (Highest officiating incharge of complex) and the permit needs to be registered with fire station prior starting of work.

Work permit IS REQUIRED for all type of work including road closure and working at height above 1.5 mts.

Standard system is the one YOU are preparing for your complex and getting the procedure approved. You may take deviation if certain thing is not applicable to you. But preparing of the SOP is required as per Factory's act.

Being the safety professional you need to keep constant vigil on all the permits and even conduct PTW audits. Even if you are not signing the permit, a copy of the permit MUST be with the HSE department, as this will be very helpful during investigation of any incident.

You will further find the answers in detail from NEBOSH study material Unit A4, which I hope Keshav can help.

For further queries you may please get in touch on 09925153646.

Best Regards
Neeraj4all
Posted 11th September 2010 From India, Mumbai
dipil 
@ Neeraj4all

Thanks for the nice explanations and the participation in the thread.

Your answer to question number 2 is that its mentioned under state factory rules.

Is it clearly mention together anywhere - like for the following jobs under so and so condition Work Permit is required. I not found it together.

Like Confined space, it's written that permit work is required, working in fragile roof, etc.

"Work permit IS REQUIRED for all type of work including road closure and working at height above 1.5 mts." - Is this sentance from the Factory Rules?

Hope you will guide.

Regards,
Dipil Kumar V
Posted 13th September 2010 From India
Dear Friends,

Mr.Abhay's second question is answered as below :

2. As per factory act-1948 where is the mentioned it's types & use

Work permit is not mentioned any where in Indian Factories act. In case it is necessary it will be included only in Factory Rules. After Bhopal a few states have already included work permit system mainly focusing on chemical accidents.

Safety Work Permit system is only a tool to ensure safe performance at potentially hazardous jobs. All those tools necessary to carry out the work safely need not be spelled out in statutory requirements. If you can otherwise ensure safety of workers you need not have to bother about permit system. Factories Act, 7A.General duty clause indirectly says you have to ensure provisions, arrangements, instructions, training, supervision, monitoring and all other foreseeable elements for safety. Understand the spirit of it and you will find a permit system is the best remedy not only to ensure safety but also ensure indemnity.

Regards,

Kesava Pillai
Posted 13th September 2010 From India, Kollam
1.Normally, a Work Permit is used to ensure that all safety precautions have been taken to ensure that potentially hazardous or non routine jobs are carried out safely. For extremely hazardous work such as confined spaces, heavy lifts, etc., a Job Safey Analysis is carried out and the precautions listed are either included in the Work Permit or the JSA is attached to the work permit.

2.The other key point to remember in Work Permits is that approval signatures are not the end all but it is important that supervisors brief the workers on the job after the signatures have been obtained. This becomes a reminder to the workers on the precautions to be taken. supervisors then have to monitor that the precautions are applied throughout the work process.

3. In my experience regarding routine jobs, I have found that Standard Operating Procedures (SOP) are used but these are written by people in the office. Some of these cover routine hazardous work but no permit is used. To overcome this, I normally tell participants in my training sessions that I recommend they do a JSA on the critical routine activities & convert them into SSOP (safe standard operating procedure).

The last point was to share some expeiences.

Regards
Gopi
Posted 14th September 2010 From Malaysia, Kuala Lumpur
Dear Dilip
The sentence is not from Factory Rules. Keshav has correctly said that this is not mentioned in Factory's act but in Factory rules. Please give the factory rules applicable to you may be then I can be of little help.
As Gopinadhan has said - yes it is reponsibility of employer to ensure safety of workers / employees and have given example of best practice followed.
The system that I have maintained here is - Every workpermit needs to have TBRA (Task base Risk assessment) sheet attached. We believe that accidents are preventable and risk is involved in each work. After permit is issued - TBT (tool box talk) is given to all the contractor staff as per TBRA which updates the workers on possible hazards of the work they are going to perform. After that our officer is has to essentially go to all work location to ispect and fill in SAR (Safe at Risk) checksheet to ensure that behavorial aspect of the safety is ensured.

I thank in this forum to all who are actively participating and specially to Mr.Gopi who has also started to give inputs for best practices - which can be incorporated in the readers company too and making this a safer place.
Posted 14th September 2010 From India, Mumbai
dipil 
@ Neeraj

Thanks for your comments and share the good practices adopted.

What we are doing in our plant is that for each and every new job we are making Safe Work Procedure (SWP) and issuing the same with required work permit to the contractors. Tool Box Talks are regular in each section in which the supervisor/engineer explaining the possible hazards and preventive measures to be taken.

Rajasthan Factory Rules is applicable to us and if you having soft copy of the same, please share with me.

Regards,
Dipil Kumar V



Posted 14th September 2010 From India
Dear Friends,

Answering the 3rd question :-

There is no hard and fast rules. You may make your own forms, in your own style, color shape and as many copies as you want.

As a minimum it must have the contents (Parameters) as below :-

( Information on hazards
Instructions to ensure safety.
People responsible for safety
Proprietor’s consent guaranteeing safety at the place/equipment
Provide instructions/information to that effect.
Executors accepting that responsibility in adhering to instructions and limitations
stipulated.
Provide written instructions and documentary evidence.
Making it a document of consent between the proprietor and the executor)


BASIC INFORMATION
On top of permit issuer must write basic information such as

Date, Duration of work, exact area or plant where work will be conducted, exact work location, work to be done, equipments to be used at the site,

A CHECK LIST SECTION
Check list section verifies if a joint site inspection was done, how equipment must be prepared for work, what protective equipment is required, and if a fire watch or stand by man is required etc.

ADDITIONAL PRECAUTIONS
Additional precautions section is used to list precautions not included in the check list section.

GAS TEST
In this section the certified gas tester records his test readings using a three in one gas monitor where required.

SPECIAL CONSIDERATIONS


Issuer’s signature Receivers signature

Extending or closing details of the permit ..

Regards,

Kesava Pillai
Posted 18th September 2010 From India, Kollam
Dear Abhay,

Regret the late reply.

4. Is work permit required sign of safety officer ( if one safety officer is in org. then what to do if he is on leave).

It is a controversial question.

Permit is to be signed only by the competent person. For safety Competent Person means one who is capable of identifying existing and predictable hazards in the surroundings, or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has absolute authority, responsibility and accountability to take prompt corrective measures to eliminate them. This is the one person who manages the affairs of the section. Normally the supervisor/Foreman/ Department heads/Engineers/Managers and so on.

Poor fellow – “the safety officer” is he having the absolute control over the affairs of the department? The answer is “NO” and as such please leave him. He can not issue a permit to work in an area which is not absolutely under his control.

But to make sure that the SO is aware and monitoring every permit work
he can be made a co-signatory. He can also be made responsible to endorse any additional safety precautions but he can never issue a permit of his own.

5. For routine maint. work permit is required? any sample format?

Imagine electrical people working on routine maintenance work on power lines or some one working on a conveyor at a remote corner far away from controls!

If absolute safety can not be assured with normal work procedures “YES” -even routine maintenance work definitely requires permit.

6. Who is authorized person to sign. the permit as per Standard system.

Only the competent authority who has absolute authority/responsibility/accountability at the location.

Hope these gives you desired clarification.

Regards,

Kesava Pillai
Posted 18th September 2010 From India, Kollam
Kindly find the attached OISD-105 Regards
Posted 18th September 2010 From India, Mumbai
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dipil 
@ Kesav Sir

I was just waiting to read your answer against the question No:4... Thanks for the same and now I can also refer your wordings to anyone who is insisting the sign of safety officer sign in work permit...

@ Neeraj4all

Thanks a lot for posting the entire standard...

I hope now if anyone goes through this thread regarding Work Permit, no need to refer anything else... All is here... Standard, Procedure, Training Material, FAQ..., Etc...

Thanks to all for a great participation and maikng this setion alive and expecting the same in future...

Regards,
Dipil Kumar V
Posted 18th September 2010 From India
Dear Kesav sir Thank you very much for guidance . Dear all seniors thanx for explanations. Regards, Abhay
Posted 19th September 2010 From India, Mumbai
Dear all, Thank u very much for all active participations Specially our seniors. . . Keep sharing. . . Thanks & Besafe Raghu
Posted 19th September 2010 From United States, Fpo
amish amish m posting a ppt on work permit system which we use in our plant (CLZS). hope it will be useful.
Posted 22nd September 2010 From India, Vadodara
Amish Your reply is not clear - What is that you want? or are you trying to say something? Your first mail is copy of mail by Hansa. Please write clearly so that the members can help you out. Regards
Posted 24th September 2010 From India, Mumbai
Dear amish, I think u need lockout/tagout permit. . .Please see the attached. . . Thanks & Besafe Raghu
Posted 24th September 2010 From United States, Fpo
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