shank494 Started The Discussion:
Dear Friends,

Can anybody help us to know the what matter can be written so that the letter can be said as a formal Resignation Acceptance Letter.

Whether, the letter should include information such as :

1. Date of Resignation
2. Date of Relieving
3. Date of Joining
4. Designation, etc.

If anybody is having a format kindly share.

HR - Reliance Comm.,
Navi Mumbai
Posted 26th March 2007 From India, Mumbai
Hi Shankar

In a formal resignation acceptance letter, one can simply mention in the following manner -
Mr. 'name' working as 'designation' in our organisation has resigned from his services on 'date' . His resignation has been accepted and he shall be relieved from his duties on 'date', subject to clearance of all dues


Posted 27th March 2007
My query is, whether the letter should include DOJ as well. Regards, Shankar, HR- Reliance Comm. Navi Mumbai
Posted 27th March 2007 From India, Mumbai
Hi Shankar I don’t think you need not mention the DOJ coz in any case you would be giving a final relieving letter in which you would mention the DOJ. 8) Manasi
Posted 27th March 2007
How can we differentiate between the letters like : - Resignation Acceptance Letter - Relieving Letter - Experience Letter Regards, Shankar
Posted 27th March 2007 From India, Mumbai

You need to know few things in order to understand the difference between the following:
resignation acceptance letter
relieving letter
Experience letter

resignation acceptance letter:
you need to mention the date when the person has resigned, the things (ID cards, uniform, manuals, stationery etc) that need to be handed over to the concerned superior, the name of the person whom to handover the pending work, and the last date of working.

relieving letter:
Firstly a relieving letter can only be given when every thing that the employee owes the company has been handed over. secondly the relieving letter will mention that the person is being relieved on the last working day and when the F & F will come through.

Experience Letter:
This will contain the duration from when the employee was associated with the company, The designation held by the employee at the time of seperation, And anything else that you would like to highlight regarding the person, else just finish it with your best wishes for the employees new endeavour.

I hope this helps.
Posted 7th April 2007 From ,

You can combine all in a format like this.

This is acknowledge that Mr./Ms. ....... who was working as .............. with our organisation, since .............. has been relieved from his /her duties with effect from today.

During the tenure with us, his/her conduct is .........

We wish all the best for all future endeavours.

(This way you are combining Experience letter and also relieving letter)
Posted 7th April 2007 From India, Madras
Hi Shankar,

Find below the draft of acceptance of resignation letter and draft of Relieving cum experience letter-

Subject : Acceptance of Resignation

Dear Mr./ Ms. _____________,

This has reference to your resignation letter dated ........... The Management has accepted your resignation and you will be relieved from the services of the company at the closing hours of ..............

Please handover your charge immediately to your superior and return all documents, properties (including Company accommodation) of the Company that may be with you.

We request you to contact the accounts department for the settlement of your dues if any after ________________ ( last working day).

We wish you success in all your future endeavour.

For, Company name


cc: Accounts department.

2nd Foramt:


Dear Mr./ Ms. _____________,

This is to certify that Mr. __________________ ( name of the employee ) was working at Pantaloon Retail (India) Ltd. As _______________ ( Designation of the employee ) from ____________________ ( date of joining) to _______________( last working date ).

During his tenure, we found him to be .....................his services were found to be satisfactory.

We wish him all the best in his future endeavors.

For, Company name


Hope it will be fine with you,


Amit Seth.
Posted 9th April 2007 From India, Ahmadabad
Dear All

Please let me know that after handing over the relieving letter to the employee do we need any other document as his acceptance or the copy the of same signed by him or we don't need to do any such formalities....

Please guide me....

Posted 14th June 2007
Hi Himani..
At the time of resignation one needs to complete these formalities-
1. Resign Letter
2. Acceptance of Resignation
3. Relieving Letter & Experience Letter
4. Full & Final Settlement...

Hope now it will be clear with you..


Amit Seth.
Posted 14th June 2007 From India, Ahmadabad
Hi Amit

Thanx for your reply. I also wanted to know that do we have to retain the duplicate copy of the relieving letter signed by the employee or his resignation letter is enough....I know what formalities are to be fulfilled but have no idea about this.....

Posted 14th June 2007
Hi Himani,

See actually these are the process been involved for the cmpletion of resignation process..
First of all the employee put his resignation letter, either he serves the Notice period or not..
If he serves the Notice period then we do pay him all his earned balance leaves, whereas if he doesn't serve the Notice period then we do deduct the Notice period amount from his payable salary, even we adjust the same with his available earned leaves in his account..
Then we conduct an Exit interview with some of the questionnaire
After that on his last working day we provide him the Acceptance of resignation letter, relieving letter and Experience certificate.. We do keep one duplicate copy duly signed by him to his Personal file..

After that he is asked to clear his dues with the Accounts dept. after 7 days..
In between we prepare the Full & Final Settlement statement and forward it to the commercial/Accounts department.
So after that Accounts dept. clear their dues.

Hope now it will be very much clear with you regarding the resignation process.. Full & Final Settlement,, etc..


Amit Seth.
Posted 15th June 2007 From India, Ahmadabad

Thanx a ton Amit. Your piece of information did help me a lot and in the future I'll keep this in mind. Since I'm just a fresher with few months’ of experience I really need to catch up with loads of HR related issues.

Posted 15th June 2007
Hi Himani, Hey no need to say thanks.. i just shared my knowledge over the same topic. Anyways you most welcome.. Wish You All D Best.. Regards, Amit Seth.
Posted 15th June 2007 From India, Ahmadabad
if the employee gives his resignation after he resigns.what date shud we mention in acceptance letter as relieving date

suppose he didnt give one month notice and absconded on 12.08.09 and submitted papers on 24.08.09 stating that resignation efefcts from 13.08.09. so which date we need to mention as reliving date in acceptance letter
Posted 27th August 2009 From India, Hyderabad
pls see the attachment for acceptance of resignation
Posted 27th August 2009 From India, Bangalore
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Shared By Cite.Community Member "" For Public Download
File Type: doc resignation acceptance format.doc (29.5 KB, 3776 views)
hi, Can you help me how to draft letter to says that, our office working hours is ....period. if late arrival we should bring the notice of employees without hurting employee eago
Posted 16th October 2009 From India, Bangalore
Dear Friends I am Sending you Format of Full & Final Statment Kamal Mishra HRD Manager 9811791891
Posted 9th March 2010 From India, Delhi
Attached Files
Shared By Cite.Community Member "hrdmanagerkamal" For Public Download
File Type: xls Full&Fin.xls (45.5 KB, 1012 views)
dear sir, i am nishant kumar mishra work in paulmerchants ltd as accounts exe. my senior behaiver is not well . so please provied best Resignation Letter . rgds nishant
Posted 28th March 2010 From India, Gonda


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