varsha5 Started The Discussion:
I had a query regarding issue of salary slip every month to employees. We are a software company and are thinking of emailing every employee their salary slip i.e. soft copy instead of printout. At present also the salary slip we provide - it is stated clearly that 'it is a computer generated salary slip and does not require stamp or signature'.
I believe that if any employee wants to alter facts of his salary slip he can do even in the hard copy which has been signed and stamped, so what is wrong if a soft copy of salary slip is emailed to employees every month. also by providing soft copy we save paper which is required in today's world and also part of corporate social responsibility.
I would be glad if you all can provide insights on the same issue.

Hi varsha,

This is a very good concern. You can give soft copy by email, but only in printable format. You have to confirm that no one can ammend this. Rest if they want, they can do it from out side also. But you are safe from the management view.

Best regards,
Just add this line at the end of pay slip

"This being a computer generated payslip, no signature required".

Use Mail merge with word and excel where u can send 3 types of format like word,plain text and html..........


Dear Varsha,

Greetings for the day :)

I have a better suggestion for you, why dont you use format converter i.e u can create a salary slip in excel or word but when u want to send these copies to employees just use format converter and convert these copies into pdf format so that there will be no possiblities of ammendment

I hope it can resolve your problem

Hi Varsha,

The concern you have is one that most HR managers have. What ever you try there is no way you can stop a person from changing/altering the electronic salary slip ( even with pdf or any other doc ). A simple screen shot and modification with MS paint , you can do anything. There is no way you can stop this. If the person does submit the pay-slip to another company, they should verify it with the issuing company. If you can use free pdf converters like Cute pdf Writer or others as send it as an attachment.

All the best

You should convert the salary slip into pdf format and then send. This will unable the alterations. Hence it would safe and easy as well as reliable to provide the Esalary slips. Regards
Hi Varsha,

all are right. we give them in pdf format always. thought it can also amend but with lot of efforts. so not everyone will do that.

exceptions are always there in every case, technology can be hacked by many ways. so dont think so much but use only printable formats not word or excel formats which are easy to edit.
Hi Versha

have trust on the employees. In my Company we are using it since last 6 years and there is no disclaimer also.

It's in the inetrnal web site which one access by personal password for his own salary slip.

There is no issue involved in providing salary slips through e-mail. This in turn enables centralization of salary preparation and at the same time sending it across to employees positioned anywhere in the world .

(Rajiv Ranjan)
I need the names of atleast two HR Global leaders, I am toooooooo worried cant find it.
also i have an assignment of conduct JOB analysis of HR MANAGER GRIEVANCES of any manufaturing company, please, i need help. anyone please........
We use to convert to pdf and send it our employees. As mentioned by Mr. Kapil of Siemens, Nishu and others, it is always better to send it in pdf rather than in excel or word.


Found This Useful? +Vote Up This Via Google.  

Why Vote? User validation is extremely important for good content to prosper.
Disclaimer: This network and the advice provided in good faith by our members only facilitates as a direction towards the actions necessary. The advice should be validated by proper consultation with a certified professional. The network or the members providing advice cannot be held liable for any consequences, under any circumstances.

About Us - Advertise - Contact Us - RSS   On Google+  
Copyright 2016 Cite.Communities (CiteHR.Com) User contributions are owned by the contributor.
Privacy Policy | Disclaimer | Terms Of Service
Facebook Page | Follow Us On Twitter | Linkedin Network