memo for not informing the leave

sample memo for not informing the leave taken and not attending any phone call.

First speak and verbally ask the employee as to why he did the above. Because issuing memo before knowing the reason is not correct.

Request you to go to his record, an employee taken leave for once or twice with out intimation or not attended phone call and for that issuing a memo is not a right thing.

Even if it is a casual leave also, all the time he can not inform, the sick means he may not be able to. Except in the case of Earned leave you can not insist over and above this you have to substantiate the employee is a habitual absentee / abstains with out information / permission from their immeidate superiors.

If you start issuing memos for every small thing there won't be any end for that and your time is going to be consumed in preparing, issuing, filing and taking actions on the same.

As our friend Mr. Ravishank mentioned have rapport with the people and find out what is the reason. You are requested to note that the 8hrs where employee works in the organization is his immediate superior's time and the rest 16hrs is HR time hence better understand what is his family, where he is staying, what are his concerns, habbits etc so that you can support the employee and in turn support the organization in improving the productivity by addressing the employee concerns.
Be employee friendly with out violating the set norms of the organization, then it will be a WIN WIN situation every HR needs to practice.
Sorry I believe I have not hurt your feelings, this is the reality because you are also to survive in the organization / profession.
Regards - kameswarao

yes Gupta,

I go with the views of the guys - its Human Resources (I would say Human Relations). no harm in talking informally and checking with the person. the person might have gone to hospital or out of station and left his/her mobile back home. having a personal rapport always helps and people will relate to you freely and come to you for suggestions and advise.

don't raise an artificial bar and start issuing memos for anything and everything. it will so happen that you will be doing only that and also antogonising everyone. let people feel you as their friends and you will certainly have a good time. also remember, we are all human and prone to errors and mistakes.

would appreciate, if you let us know the exact reason behind this or are you using this for a project.

Mr. Kameswarao, what you said is abosauletly right.

regards

Manju

Ask that particular employee to report to HR as soon as he resumes office. Talk to him / her about the lapse of not informing and ans call and educate him / her about the importance of informing.

If again after above exercise this employee repeats the same act only then a MEMO should be issued.

here it is. Check the below link

Sample Employee Absence Warning Letter | AletterFormat.com