anandmech Started The Discussion:
Dear All,

I am working as an Executive HR in a private Co at Bangalore for the past 1 year. I am taking care of all the recruitments. After the interview is over, i will tell the candidates that "we will call you back". If the candidate is not good or not suitable, how to tell him that he is not selected in a polite way without hurting him. Please suggest i am waiting for your replies...
:) Thanks & Regards,
Anand Kumar
Executive HR
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Dear Anand You can easily say... Right now the vacancy we are having doesnít exactly match to your profile, in future if we get something suitable for you we will get in touch :) All the best
pankhuri's comment dosn't seem right. if the profile is not suitable why did u call him for interview. it's advisable to say "there is only one post and you r number 2 in merit. we sorry." sounds OK ?
Internally we are working on merit list, if you do not get any reply from us within 10 days time.. you can apply again for different posts advertised regularly by our company in TOI.
It is better for any HR person to keep in touch and build the database we don't know when the opportunity arises and that particular candidate may be a right fit for the current requirement hence in my opinion you can say thanks to the candidate and say that some more candidates are required to be interviewed and will communicate with in a week or so. A mail to his ID won't costs much and at the same time it shows the maturity, caring culture and dignity of the organization hence better to hold the decision even he is not suitable and send an email in a weeks time saying that his candidature is not considered for the position and will consider for some other position when opportunity arises. This makes sense and gives lot of satisfaction to the individual and creates lot of respect towards the organization or else you can a regret letter also.
regards - kameswarao
Dear Anand,

Do call the candidate and say " Having evaluated your candidature w.r.t the role we are looking for the interviewing panel feels that you______________________(cite reasons) like junior for the post, limited exposure, do not possess the requisite skillsets, communications skills, aggresiveness etc.

Also, tell him that we will keep the CV in your databse and touch base with him in case of any future relevant requirement.. Also, wish him all the best and tell him to stay in touch.

Pls search citehr.

We discussed over the same topic a couple of months back. There are a good number of suggestions. Chk the link below.

Do You Send Rejection Letters To Applicants?

If you can spare a few mins, you can search for more links and find better ones too!
Hi All,
Just tell them that current role demands are not matching with your personality & attitude hence you have not been short listed, however we will keep u posted once the suitable opportunity comes up thanks for your interest in our company.

To point on someones attitude and personality during an interview selection round - may not sound good. Its fine to confine it to the skills matching area alone :-)

I feel as HR persons we should always let the candidate know about where he/she stands in terms of their candidature and if they r selected why so n if rejected why, it does not take much time hardly 2- 3 mins and candidate really feel very good abt the feedback..

most of the time we donít tell them that they r rejected coz we feel sorry for the candidate but giving him a straight insight about his/her selection will actually release him from anxious wait at that moment it self and he/ she would know where they stand and what steps they need to take to improve..

so we should always inform them at that day itself about their selection status they would really feel good about it



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