penalty for not wearing uniform

i have started working with a firm where HR Dept is not existing and i have to start & establish HR Dept. The first work which is given to me that i have to start convience all the office executives who r not wearing uniform at work. Because those executives who r working on plant they r wearing uniform daily & they hav objection against office executives.
Can suggest me that how should i take my first step in company? How can i convience them for wearing uniform?
or any other tips if u like to suggest me as initial stage as i m fresher.

hi,

U are new to the organisation so you still have to find your feet in the organisaton. I suggest that the somebody senior in the organisation should issue a notice for the executives and narrating the consequence if the notice is not complied. You can then issue memos to the HOD of the executive how has not complied with the notice.

Warm Regards,


Divya

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Hi Ishita,

Pls clarify the following:

• If the plant and office are situated in the same campus
• Whether the office executives were also requested to wear the uniform (as a part of standard company policies)
• Whether the office executives have anything against following those norms?

I think its unnecessary for the plant executives to worry over these simple issues.

Anyways, as you have requested:

You can try letting them know that wearing the uniform can symbolize unity among all employees of the Organization - irrespective of the position / level.

Because - people should not be treated differently at different levels. Everyone is workign towards the same vision / mission and goals, its just that the job assigned differs.

So - everyone adhering to the norms will bring the feeling of togetherness.

thanx divya. may i know more about d chanel on incometax which u told me to join

hello Ash
thanx for suggesting me.

- Plant & office r not in d same campus. that r far frm each other but it happen sometimes that office employees went to d plant.
- Yes office employees also have to wear the uniform
- there is no stict rules or norms regardingthis.
today as i went to d office i asked to every employee tht why they r not wearing uniform thery replied that
some of them not like d color of uniform, som of them said tht it catch dust so they r not able to wearing uniform daily.

can u suggest me any other thing which can help me to maintain my role in the office.

Usually if the office is not located in the plant premises, its not necessary for the staff executives to wear the uniform....

If the senior mgmnt is partcular abt this (i.e if they are very much particular that the office staffs must also wear the uniform) then you have to be a bit "strict" and straight while conveying the message.


Liking the colour / and the clothes catching dust - is not an excuse for them not to wear the uniform.

A rule- is a standard that should be followed if they have also been informed.

As I mentioned before, you could tell the staff members that they are requested to wear the uniform and it sybolizes unity among all workers. The management would never like them to see as sepearet groups - all of them are working towards a single goal, but its just that the task differs.

The uniform, the id card, and the brand name that the employees carry are all the same.

(u culd say the above to convince them - and for example, you could say that even big companies like Marico (Kanjikode, Kerala plant) follows this!

And - at the end... jus lett hem know that, the management is also particulart hat everyone wears the uniform. if there is any difficulty, the concerned individual could email you the reason, with a cc to their department head. The colour / quality of material can all be raised thru email...

if there is no response thru email, it will be assumed that everyone can and WILL wear the unofrm from the start of the next working week.

:-) Be confident, never let them know that you are uncomfortable in letting them know this. This is your job. Own it - dont let excuses come in. Be like this from the beginning. No excuses , only solutions if any alternatives!

Dear Ishita,

First of all make one written policy for Uniform rule, get it approved from Plant Head / M.D. etc. & display it on Board , & security Gate , in absence of Written U cant act Strongly,

If possible send one copy to All Office executive by email & keep one coy in their personal record file.

Since all thease are Office executive put some Poster Slogan regarding Uniform , Team Spirit etc. to educate them.

Even after giving sufficiant oppertunity if they continue, ask your SECURITY STAFF TO MARK THEM ABSENT IF THEY COME WITHOUT UNIFORM.

While taking thease steps make sure Ur Dept Head & Top Management is with you, keep them informing about your action plan & get their consent.

Hope it will work. ALL THE BEST.

Durgadas V Gosavi

Hi Ishita,

We are also following the Uniform Policy where Uniform is provided by the Company and all employees including Office Staff must wear Uniform during duty hours.

First of all, you need to convince your Seniors to wear uniform then your employees will automatically adopt to wearing Uniform without any much effort. You need to attach some emotional sentiments with wearing Uniform.

Whenever any employee is not wearing the uniform you must ask him/her in writing about the cause and strictly warn them to follow the policy.

Hope your query might have been resolved....

Saurabh

Dear Ishita,

You should be strict on dress code or uniform,first you issue a circular to everone ,then analyse who are not wearing uniform on a regular basis,this exercise to be done atleast for one month.
The start chasing to everyone with the help of concern department head,you can issue a notice to each department on weekly basis.

Start keeping eye on effectiveness of your work,if it is not under your control then take this matter to top management.

Best Regards
Sajid Ansari-Delhi

Dear Ishita,
During my MBA i had done internship in one of the leading organization. There also HR team was facing similar problem. After research & observation HR team had taken top to bottom approach, Clear communication and equality approach.
first, Convince top management and HOD to wear uniform. If they will follow this policy then there jr. and other epm. will immediately follow it. Second, clearly communicate your policy to all emp. Third, There should be strict define action for not following the policy. it should be same for all people. You should also take feedback from employees.