Best way to congratulate employees on completion of 1 year - employee retention

sunita123 Started The Discussion:

Dear Members,

Greetings !!!!!!

I plan to congratulate my employees for their completion of 1yr ( or more) of their service with us.

I want it to be professional, so can you guide me the best way of doing it.

Offcourse sending an official mail is one thing, apart from this what else can I do to make it more impressive and memorable.

Kindly pour in your valuable suggestions in this regard.

Any important doc concerning the same can be sent at

Gunjan Sarojwal -  Member Since: Jun 2007
We used to give an appreciation letter to all employees who complete 1/2/3 yr at our organization. Its a simple letter given by director to boost the morale of employees. Also we do ULIP investment for some 'important' employees to retain them once they complete 1/2 yrs. You may give a momento as well.


eme3004 -  Member Since: Sep 2007
Hi Sunita,

You may call them "Milestone Awards". These milestones can be for shorter durations like 1/2/3 yrs. or longer durations like 5/10/15, etc depending on the your organisation and the tenure of an employee with the organisation.

This may include a certificate, a bouquet of flowers and gift vouchers (non taxable) / lumpsum cash (taxable) / a momento (goldcoin,etc.).

1. a mail may be sent out to all employees about the milestone achievement
2. all of the above reward items may be given to the employee by the head of the company / head of business
3. the distribution of the reward items may be done during an event where all employees gather like an annual party/company foundation day
4. this will have to be accompanied with a citation about the good work done by the employee and his good qualities. This citation will have to be read out during the distribution and may be prepared by the employee's immediate reporting manager and reviewed by HR.

Hope this helps.

shubhamsharmass -  Member Since: Jul 2008
Dear Sunita U can send him a Congratulation Letter for their Succsesful Complition of particular period . i think it will more effective way to motivate & congratulate . Regards Shubham -  Member Since: Mar 2009
Hi Sunita,

Firstly hats off to you that you have come with such idea.
Showz your concern towards the employees which is very appreciable part .Also its good innovtive idea of appreciation & retention.

Emereen,Gynjan & Shubham- best suggestion to make our employees happy..Very beautiful thots.

Rashmi bhalerao

Ash Mathew -  Member Since: Dec 2008
Dear sunita,

A few points to share:

If you can spare 15 - 20 minutes for a seperate session, it will be really worth more than mere words.

Have a small gathering with the employees. Please make note of the achievements of the employees who have completed their one year tenure. A few may have few notable achievements, whereas, for others - it can be even a "great team player". Likewise, read it aloud: For example - if you have completed one year, it may go as follows:

"She has been a great source of support for all team members during a critical situation. Her valuable contribution has left everyone in the team happy about working with her. A few feathers to hers hat. Achievement a) , b)...

XYZ company hired her on 27-May-08 and we are glad that Sunita has completed her one year successful tenure with us - a big round of applause"

Like wise - read out for the other few too.

At the end - close the session by a cake cutting ceremony! :-)
Make sure the cake is big enough and has all their names on it. if you could make this at the end of the day - it will be really fun.

Are you in the ITES industry? if so - you can make it a part of the friday fun activity, and also include some recordings of these employees which has some famous bloopers of theirs. And also - a few of the best calls to make them feel good ;-)

aparajitabaruah -  Member Since: Nov 2007
Hi Sunita

As suggested by the other members u can go for momentos to all of them.
But the session you can make a great one by calling their families and prepare a ppt highlighting their imp moments with the organization.


aknandy -  Member Since: Jun 2008
Dear Sunita,It is a nice opportunity to focus in the area of employee retention by issuing congrajulation letter highting their contribution towards company and arranging a snacs party at week end may boost their morals are the good option .A.K.NANDY

dasp06 -  Member Since: Jan 2006
Such employees can also be given: - A paid "Evening with Family" (upto a max. amount) - A couple of paid Holidays to him/her. Prashant

puranik_srinath -  Member Since: Apr 2009
Dear sunita,

Emereen and Asha Mathew had given valuable suggestion; also you can post their Detail & achievements, on the Notice Board along with Photographs. This motivates hard working Employees....



  • Do not post anything derogatory about any company or person.
  • Sharing articles from other websites should be done by posting a link to the original article.
  • To discuss sensitive issues create a pseudo/anonymous account.
  • Please avoid repeat posting your company profile - such accounts are removed automatically.

  • Found This Useful? +Vote Up This Via Google.  

    Why Vote? User validation is extremely important for good content to prosper.
    Disclaimer: This network and the advice provided in good faith by our members only facilitates as a direction towards the actions necessary. The advice should be validated by proper consultation with a certified professional. The network or the members providing advice cannot be held liable for any consequences, under any circumstances.

    Cite.Co helps people come together to solve each other's problems on all aspects of professional life.
    Share This Discussion:

    3M Users, 100K+ Documents & 450K+ Discussions
    About Us - Advertise - Contact Us - RSS   On Google+  
    All trademarks and copyrights held by respective owners. Member comments are owned by the poster.
    Privacy Policy | Disclaimer | Terms Of Service
    Facebook Page | Follow Us On Twitter | Linkedin Network