What departments shall I create??

Ms.Asha basically our company provides construction material i.e. steel mainly..But recently it has started undertaking projects.i.e. we supply manpower also. Thats why we have a factory.i agree with Kraos suggestions, factory is a different entity.So I can create a department called production where all the factory ppl can come. and operations dept will include site ppl If its wrong then please rectify.

Regards
Revathi Pillai
Manager - HR
RMS India

Dear Raveti,

First Congrulation for joining construction company. Its a very difficult to maintain the Hr of any construction company.

But Regarding your co. some deptt list belo

Pre Sales
Sales
Customer Care
Marketing
Media
Hr
Account
Material
Project
planning
surveyaor
Archetict
Interior Design
Admin

For different site wise

Same the code shd be grp/site/dept/no of employee

Thanks

Amit Jain

Dear Revathy,

You need to confirm a few things before we work on one:

Pls let me know if you have the following ppl in the recent extended service for supply of manpower:

Site Engineer
Site Supervisor
Quantity Surveyor / estimator
Head / Manager - Projects
Quality Controler
Materials incharge
Manager - Purchase
Draftsman / Auto Cad / Draughts Man
Customer Service executive

the pls list out the positions in the Factory

There is a Factory Manager
pls list the others.


Once you give us the list of existing positions, we can do it easily!

PS: Make sure u give it seperately - i.e ppl in Factory and ppl in Projects.

Hi Revathi,

Our seniors have aptly mentioned about various departments you can include in your organization.

I would like to answer your second question. For employee ID you can assign a 6-7 digit code. Usually, system / software are used.

I would suggest you to get some ERP package installed since you stating with HR department. This would be going beyond excels sheets.
ERP packages like peoplesoft has this delivered functionality of generating employee codes automatically and you can store and perform all realted activities for employee through system.

All the best!

You can also form
Engineering Dept:
1. Planning Dept -
(-Manager - Planning
-Sr Engineer -Planning
-Jr Engineer -Planning
-Site Supervisor)
2 Contracts Dept

3. QA Dept

• Purchase & Stores Dept

- Purchase

- Stores

• Marketing & Sales Dept

-Marketing
- Sales
-Customer Care
6. Accounts
7. Administration
- Admin
- Security
8. HR


**About Employee ID: you can take 10 Digit Employee ID (Say 1000000001, 1000000002 …& so on)

-Store keepers you can put in stores Dept
- Site Supervisors you can put in Engineering Dept

Hi Ash,
Thanks for your clarification;
Actually, A team is consits of Tech.Engineers, Draftsman, and Estimators; Because once a project tender is received it is verified by the Cont.Manager/Tech.Director, Chief Accountant/Finance Manager and Auto Cad Draftsman. Please remember that "Draftsman" is the trade name common, but just because drawings are being done from manual to computerized "Autocad" it is defined as 'Auto Cad' draftsman.
So at the H.O. or Planning Department level there will be Draftsman(s) to study the project, knowing the technical details of the projects, and it will be discussed with all the peoples at the H.O. level. Even after Tender and obtaining the job constantly it is reviewed during progress of the work and for estimation of procurements and additional work involved with the same basic infrastruction available in the project; eg. additional floors, or additonal pipe lines or additonal fixtures etc.
So in a given one unit i.e. one project there will be Project Manager, Project Engineers,Project Accountant, Design and Quantity surveyor, Admn. Assistant & H.R., Site Engineers, Site supervisors, foreman, other trade workers, Drivers for operations like driving trucks, forklift, cranes and other mobile equipments. plus workers-helpers.
Normally each project the entire operations and allotment of work is done by the Admn.Assistant HR with the instrucitons of Project Manger and he only overseas it. He keep track of attendance for pay roll and their leave and absentism and arranging replacements etc. if any one go on leave. If any additional manpower is required it may be sought either thru H.O. from other projects or hired temperoarity directly at site for short duration.
Like wise legal aspects of Professional Tax, PF, ESIC and Contract Labour Act. and Minimum Wages act. and Workmens Compensation Act. and taking care of all Insurance for works and Medical for all stafs come under the H.R.
The subject is very very large and deep deep if we start discussing. But once you strart fitting each peg then things will fit into order.
Thanks everyone whoever has read my details given coments.
Regards,
Mr.Rama
Chief Accountant
Cont.Co.

Hi Ms Revathi,
Refering to your query titled "What departments shall I create?? ", I want to mention that I am going through the same situation wherein I have accepted this challenge of initiating an HR department.The only difference is of industry, as I am working for a trading company in Paper Industry.
So, please help me with your experiences and learning as you must have accomplished some of your goals and I have started a month back.
My questions are exactly the same.
Waiting for your reply.
My email id is
So, if you can mail me some material regarding the same, it will be of great help.

I also thank Ms. Asha for her inputs and expect the same guidance in my case.

Regards,
Gunjan