h_bindra@rediffmail.com Started The Discussion:

Pls tell me a new & a good Appointment letter format in which my boss doesnt wants the mentioning of Designation but just the department hould be mentioned.If anyone can guide me on this my e-mail is
Hi bindra, Here is format of a Appointment letter . Hope it helps you. Regards shubha
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File Type: doc offer_letter_format_115.doc (41.5 KB, 2184 views)
Hi Bindra,

I just can't understand and imagine how an appointment order without designation will look like? Isn't it funny? It will be called as an agreement not an appointment order. How do other learned friends react to this?



In my Org my CEO doesnt believes in Designation the role n function is given more weightage as we are into education-Testing business he says its better to mention the department rather than designations.

Hi Bindra,

If that is the case, what would be the hierarchical levels and reporting structures? I am just asking to know something new which I have not come across so far but not to test your knowledge and intelligence. Please share some more of your views and about the structure in your organization so that other members also get benefited out of this along with me.


Hi Harmeet

That's ok that your C.E.O doesn't believe in desingation but what about the candidate. He won't accept the offer letter without designation becoz that is why some people change the job. They want to go to next level from their present one. I go with Pradeep. I have not seen even a single appointment letter which doesn't mention designation.

Why don't you discuss it with your immediate boss?

Dear Harmeet,

Appointment Letter without designation is like a zebra without stripes. All these types of wishes of CEO should be laid to rest. Listen, Harmeet all these things can be done on a visiting/business cards and many Companies do it. (I feel he go the idea from seeing a visiting card of one of your clients or some other Company). Appointment letter being a strictly internal and confidential document should not have any effect on business or outsiders and is never shown to anybody and the copies are present with the employee concerned and his personal file which is with HR.

If I was in your place I would tell him to give all employees overtime as per Shops and Establishment Act, and inform him that people can go to Court asking for the same, claiming themselves as workers. If such a thing happens the Company will have nothing to do but suck it's own thumb.


U can write as

Dear Sir/Madam ( write Name)

It is with reference to the interview u had with us on date......, we are pleased to offer you the the same. As agreed your ctc shall be Rs. ( write Amount)

You shall be reporting latest by (write date of joining )

In case of your acceptance for the same,kindly sign the duplicate copy.

Welcome to the ( write the name of ur organization ) family

for ...........

authorised signatory


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