Full Details Of PF - Employer And Employee
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Full Details Of PF - Employer And Employee

Vijaya21382 Started The Discussion:

Hi,
I have read some of the sites and book and prepared one presentation on Provident Fund which may be useful for all you. Iam planning to give this in our Company's presentation. Pls. do correct/suggest me if anything required.

Thanks & Regards,

Vijaya:razz::razz:


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File Type: ppt Provident Fund Act.ppt (571.0 KB, 3185 views)
ramkrishna.agrigold - Member Since: Nov 2008
hi thanks for giving information giving on p.f. can u please guide me how to do project on compensation. plz.. mail to ramkrishna.agrigold@gmail.com

rahulahlawat0086 - Member Since: Sep 2009
hi friends any one tell me how to open a new pf account and how to fill form 2 and form 10 please attached full fill both forms mail me @ rahulahlawat0086@gmail.com thanx

rahulahlawat0086 - Member Since: Sep 2009
hi friends any one tell me how to open a new pf account and how to fill form 2 and form 10 please attached full fill both forms mail me @ rahulahlawat0086@gmail.com thanx

bashacare - Member Since: Dec 2008
Thnak you the information is very useful. can any one tell me that the the EPF amount should be deducted from basic , dearness allowance is compulsory or not?

TELIKEPALLI - Member Since: Oct 2009
Dear Vijaya, It is really useful information, Thank you very much for sharing. Regards, Sravan

octavious - Member Since: Feb 2007
Dear Vijaya

Please go through the below mentioned information. I found the same online. Please Google and also please search for such information on citehr, before you raise a question

Regards
Octavious


PF:
1. The Employees Provident Fund Scheme, 1952
2. The Employees Family Pension Scheme, 1971
3. The Employees Deposit-Linked Insurance Scheme, 1976

Calculations: P.F from Basic

Employee: 12% (P.F)
Employer: 3.67% Provident Fund (A/c 1) + 8.33% Pension (A/c 10) + 1.10% Admin Charges on
PF (A/c 2) + 0.50% EDLI (A/c 21) + 0.01% Admin Charges on EDLI (A/c 22)
=>13.61% on basic

* Pension (8.33% or 541/- which ever less)

Regular activities:

1. Time of joining: Form 2: Employee should fill, at the time of joining, nomination & Declaration form.
Form 2, includes the following

Name of the employee
Parent/spouse name
Date of Birth
Sex
Marital Status
AC No
Address
Names, address, relation, Share for each etc
Also for changing nominee names Form 2 is used. His eligibility begins on the date of joining the firm. Submitted along with form-5.


2. Withdrawers/Dead : Form 10c (pension) & 19 PF

Form 19 is used for withdrawing PF amount. Employee and parent/spouse name, name of the establishment, Ac no, Reasons for leaving service, Contribution for current financial year etc. Form 10 is used for pension withdrawal.

Form 19: Employee should fill, all information like Bank a/c, name, DOJ…with signature and then
Employer like present year contributions, DOR…for PF Fund – Due date: After 60 Days
of Resignation)
Form 10C: Employee should fill, all information like Bank a/c, name, DOJ…with signature and
then employer like present year contributions, DOR…for Pension Due date: After 60 Days of Resignation


3. Transfer : Form 13

Form 13 is used for transferring an employee AC from one company to another. Both employer and employee have to specify his name, PF AC no, Position etc and submitted with a covering letter (consolidated list of employees). Photocopy of the above is kept in PF file for transfer.


4. Employee register 3A, 6
5. For advance : Form 31


6. In case of employee expired / dead :

Process details

Form 10 D (For claiming benefits under Pension)

Employee should fill like Expired/late employee name, nomination name, details, Nomination Bank a/c…for monthly Pension

Form 20 (For Claiming EPF Contributions)

Employee should fill like Expired/late employee name, nomination name, details,
Nomination Bank a/c…for withdrawal of PF Fund (Incase of Death of a member

Form 5 IF (For Claiming EDLI benefits, nominee will get benefit)

EDLI for death case, nominee will get benefit.


7. Form 9 (Register of employers - Application for review filed under)


Monthly Remittance / Challans:

1. Challans every month before 15th (4 copies/ quadruplicate)
2. All A/c (A/c Nos-1,2,10,21&22)
3. To Bank
4. both employer & employee contribution

Account group no eg Ma mu 1246 (state-first two alphabets /city/acc no: of the company)
Month
Total number of subscribers
Total wages due for each account (wages on which calculations are done)
Each accounts totals (consolidated amount with employer and employee share)
Name of the establishment and address
Name and signature of the depositor
Name of the bank, mode and date of remittance etc
Challan is submitted tp PF office along with form-12A every month.


Monthly returns:

1. Form 12 A, with all information and employees list of contribution before 25th
2. With Form 5 (new joiners list) , form 10 (resigned employees list), challans copy
3. Information about last month employees, new & resigned employees & this month staff.

Form 5

Name of the establishment and address
Month
Code no: of the factory
A c no:
Name of new employees
Fathers or Husband name in case of married women
Date of birth
Sex
Date of joining the fund
Total period of pervious services as on the date of joining the fund

Form 10

Name of the establishment and address
Month
Code no: of the establishment
A c no:
Name of member who is leaving
Fathers or Husband name in case of married women
Date of leaving service
Reasons for leaving service
Signature of authorized officer and stamp of the establishment
Cross checking the above is done with the salary statement which includes the number and name all current employees.

Form 12 A:

Name of the establishment and address
Currency period and month (April yr to march yr)
Statutory rate of contribution (12%)
Group code (NA for unexampled establishment. Establishment having more than 1000 have to keep a PF trust and have to specify the group code)
Total wages due for each account (wages on which calculations are done)
Amount of contribution and amount remitted (consolidated amount with employer and employee share)
Date of remittance
Total number of subscribers for the current month.
Name and address of the bank in which the amount is remitted.
Details of subscribers for E.P.F, PF, EDLI
--No of subscribers as per last month
--No of new subscribers (vide Form 5)
--No of subscribers left service (vide Form 10)
--Total no of subscribers (After adding and subtracting the new and retired employees with,
the number should tally with monthly list of employees)

Cross checking the above is done with the salary statement.

Annul returns:

1. Form 3 A (Individual Computation sheet)
2. Form 6 A (Consolidated Annual Contribution Statement)
3. before 30th April every year

Form 6A:

Currency period and month (April yr to march yr)
Name of the establishment and address
Code no: of the establishment
No: of member voluntary contributing at a higher rate
AC No of each employee followed by their name, annual salary, annual contribution, employer contribution, refund of advance, rate of voluntary contribution.
This grand total should tally with all form 12 A and challans totals.

Form 3A: Register

This form is filled up for each employee stating his each monthly salary, contribution, Employer share, Refund of advance, No of days/period of non contributing service, if any (eg. unauthorised leave). If the employee is resigned during that financial year then the date of leaving service and reasons for leaving service should be specified in this form. Using Form 3A, form 6 A is filled up and crosschecking is done with all challans and 12 A forms.


* Muster Roll * Wage Register * Inspection Book * Cash Book, Voucher & Ledger * PF work sheet


Forms:

Form 3: Contribution Cards - Individual Computation sheet contains all PF amts month-wise.
Form 3 A: Contribution Cards – Form
Form 4: Contribution card for employees other than monthly paid employees - Form
Form 5 A: Return of Ownership to be sent to the Regional Commissioner - Form
Form 6: Return of the Contribution Cards sent to the Commissioner on the expiry of the period
of currency – Form
Form 6 A: Consolidated Annual Contribution Statement - Consolidated Computation Sheet,
contains total employees list, there total half yearly information. Form 6 is top sheet
and 6A is attachments.
Form 9: Register of employees - Application for review filed under.


Register 3: Individual Computation, there Gross salary, Basic, DA, attendance, PF, Pension
Information maintains month-wise. Form 3 is top sheet and 3A is attachments

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