You may try this draft. Please refer to the various communication you made with reference to your absence from duty w.e.f. ***** to till date, however the same is not subtantiated with any medical certificate from a Registered Medical Practitioner/Hospital. Under the circumstances, we are compelled to interpret that you are deliberately absenting from duty under the please of Medical treatment, and you are not interested to work in this Company. Under these circumstances, we shall be compelled to stike off your name from the rolls of the Company. You are hereby advised to report to your Controlling Officer, on or before ABC ****** (AN)(give at least 15 days time), and submit your written explanation enclosing along with it all the medical prescriptions/certificates etc. to substantiate your absence on Medical ground. In the event of non compliance of the above it shall be deemed that you are not interested to work in the services of the Company and have left the services of the Company on your own volation and accordingly your name shall stand struck off from the rolls of the Company w.e.f. ABC (AN). This is without prejudice. (This is very important) Thanking you, Yours faithfully, -------------- Other important precautions: 01. Send the letter by Registered Post with Acknowledge due of the Indian Postal Service, to all the known address of the deliquent employee. 02. If possible get the same delivered to the known address by hand, and get a receipt of the same from the person receiving the same. 03. In all probability the person will refuse to receive the letter. Remember it is very important to build up documents to substantiate your stand that all possible action has been taken from your end as part of "Natural Justice" to the employee before you have terminated his employment.