Pls advice seniors....its a misconduct.....

Hi,

i am working as HR in an IT company for the last few months, which consist of 30 staff. In our company we have implemented attendance finger print machine in which each employee should mark attendance whever they walk in and out of the premise. But there are few staff who always forget or may be purposefully ignore this marking ,as a result i need to enter their time manually which is really an extra work for me. If its once or thrice in a month then it wont b a problem but they are repeating more than 10 days in a month. I reported this to my reporting officer and even send mail to those staff who is violating this rule. But still the same ,they haven't changed a bit.The reason they are saying that they are forgetting to mark the attendance.

Please advice me what measures can be taken to solve this issue. Everyday i am doing manual entry for this guys.

Thanks
nancy

Dear Nancy,

You have mentioned that a process is in place. This is the automated system.

If this process is in place why are you still following an alternative, manual process?

The best way to build on processes is to take it to its logical conclusion. Either to its complete success or to its complete failure.

But if you duplicate the process, or provide an alternate process then please remember you have already stated that the original process has failed....and therefore must be removed.

Talk to your head, and enable those in charge to witness the pain of non compliance to a process......

hope this helped

regards
Joseph

Thanks Joseph......i would like to know .........is it possible to attach any points/bonus (which can be encashed or can be added to performance appraisal) for the attendance inorder to make the process effective.

Thanks
Nancy

27 viewed and only one reply.............................please HR's help me out...............i would like to know about attcahing any points or bonus along with the attendance which can later on can be encashed or can be added as a bonus points in performance appraisal.................

PLEASE REPLY.............

Hi Nancy,

These are some of the areas which gives repeated headache for the HR depts especially in IT companies....As Joseph suggested the process has to be followed in complete details for the defined purpose. As you are aware, these so called people just trying to fool you by saying that they always forget to log in/out...may be just judging your abilities in dealing with such tricks for future "gimmicks"...be cool...make a list of such habitual "amnesia's" with details of date and time and put in the Notice board....i think within a month you will see a positive result...

As far as attaching any incentives alongwith a mandatory company policy is not a good move...in any case these weekness can be reflected in the performance apprisal..

All the best

Suresh

Hi, I have experience in this and what I can suggest is, you may out with this report and email out to the sections head concern and they must get the manager approval, without the manager approval you may warn them by issuing warning letter if repeated.

Well being team having small member you can do lots of activities from HR side related to employee relation. What i felt your approach towadrs your employee has to positive and HR is there to help them in any way.......Frist you need to change your approach well that would lead to a drastic change i guess!!

Actions


1) Send a reminder mail.

If still not done

2) Send warning Mail

if Still not done

3) Mark them absent for a single day and make them work

If still not done

4) Mark them absent for three days and Deduct the salary

If still not done

5) Send a Memo

If still not done

6) Send a warning letter for indiscipline

If still not done

7) Send a letter seeking explanation why he/she can't be terminated

If still done

Send a Termination Letter

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