Pls advice seniors....its a misconduct.....

Dear Nancy,

You can the restrict/exit the entry by a magnetic control door. Its quite common now a days. It gives the perfect solution for the problem. Unless you swipe/give finger print, the door will not be opened. So it ensures that all are swiping (let it be bio-metric or which ever type, this can be implemented). And ofcourse, it is cost effective and will reduce the redundancy too.

Hope this will be of use.

Regards
Indu

Nancy,

Process their salaries only based on their finger print attendance, when it comes to money ALL will LEARN.


Mirza

Dear Ms. Nancy,

I Fully agreed with the explaination of Mr. M.Peer Mohamed Sardhar,

Thanks

R. M. Maharana

Hey Nancy

If the automated attendance is working fine, then dont wrk manually. First, U r increasing the extra work 4 u.. Second, Employees knw tht if they dont mark it there, then u will mark it manually. So anyways they r safe.

U have done ur job by informing them the consequences n reminding them few times.
Now this is the time to tk action. Calculate their per day salary, n start deducting the salary for the number of days they dont mark their attendance in the automated machine..

Believe me, They will nt repeat it again. N its ur job.. so dont feel shy or smthing.. just do it..

__________________

Hi Nancy

You have only 30 people working in your unit ,you say.The process of marking attendance is also looking very simple -Just register your finger print for attendance to be done while entering and leaving workplace..And you have many people violating this process for like 10 days in a month.

Before setting up a process one should look into all aspects of the process.For eg what is the adherence level expected, validity of reasons for failure tolerance,etc.Please check what's making people violate the process either consciously or unconsciously.

At the outset I would go with the steps mentioned by Mr Sardar.However between Step 4 &5 please have a discussion with repeat offenders on non adherence with tracking data for last 3 months.Agree on step 6-8 and then proceed.

It is a question of self discipline and those who do not have integrity to adhere need not be in a system ,however qualified they may be.On the same hand only adherence and no contribution does not help.Only difference is we can help those who adhere.But the the people who fail to adhere ...God help them.

Best Regards

KayBee

__________________
If you don't know where you are going,you will miss it when you reach there

Dear Madam,

When we are working in a HRD we have to think of a way out in the same principle, unlike IR Department . what i mean is not to think of any punishive way. You award/reward the good resources......

You have to identify certain measurable factors like prompt attendance marking, obtaining advance leave sanction, good dress code etc and link it with some special pay, which you may pay ( even some advance pay, loan pay etc) once in a year/ 6 months/ 3 months. These measurable factors may be performance based or attitude based. Those who scores more will have to be awarded the best. Try this way. You will get success if not immediately atleast in long run.

Sridharan

Hi Nancy,

I personally believe that no process can be completed if shortcuts are made. Plus it sends wrong signals to those who adhere to the rules. I fully agree with Mr. Joseph and Mr. M. Peer Mohamed Sardhar and the steps they have suggested. There are other good suggestions apart from their's.

The question are... are you willing to go all the way and take action? Do your organization leaders support you in implementing the process or are you alone in this decision?

The IT professionals are doing their jobs to get paid. You have to do your job to get paid. There is nothing personal involved in the steps that you have to take for the benefit of the organization.

All the best :-)

Hi Nancy,

I too came across the same situation, we are 200 + employees. We sent them notifications to use their access card and Biometric ( finger print) system. If we notice that they are not following the system we marked them as absent for the day. We did it for some time in a month and from next month everything got streemlined. People may have a simple reason saying that i forgot to do, when it effected their pay checks they are following the system perfectly. some times we have to be hard when employees are not following the system implemented by company.

Regards
Vamsi

Good suggestion and valid points to follow.

Hi Nancy,

This happens in almost many companies. Besides BPO, our company has a marketing division which is into Biometric products. Inspite of that also the marketing members forget to finger print. So we installed it near the security wall, wherein the guard will remind the staff to register the in/out time.

In the event of the staff failing to do so for 'ON DUTY', you have to copy the default time manually and export it while preparing attendance report. True... a double work.. What to do!

Regards,
Chandru