How to protect confidential data of co.?

Shilpi_HR · #1 (**permalink**) 25-08-2008, 11:54 AM

Dear All,

I want to know what methods can be used to protect the confedential data getting leaked out by Exit employees.
Sometime employees while quitting carry the info in Cds, pendrives etc.... How can we protect this?
Any suggestions please???

Regards,
Shilpi

nash22 · #2 (**permalink**) 25-08-2008, 12:15 PM

GOOD Question Shilpi
hope some good inputs will show up

Shilpi_HR · #3 (**permalink**) 25-08-2008, 01:36 PM

Strange, forum members have no ideas / suggestions to this very common problem. Please share your views / ideas / suggestions to solve my problem. Gud if you can share any practice adopted by your respective co on this.

KenHo · #4 (**permalink**) 25-08-2008, 01:51 PM

Good Question, many enterprise is facing this problem. It had some IT solutions are in the marketing, it can prevent employees to copy, print, send email, MSN or print screen for the confidential files and data. And it can trace back who do those actions, but it is expensive and hard to implement. A big story if we implement this and hard to discuss here.

Some simple method is just disable the USB and DVD drive, but it had many loophole on this........

Shilpi_HR · #5 (**permalink**) 25-08-2008, 02:39 PM

Rightly said Diabling Drives do have loopholes so what should we do? Can we go for some agreement which says about it or some Ethical Policy......................

Regards,
Shilpi

sgurwe03 · #6 (**permalink**) 25-08-2008, 03:04 PM

Dear Ms Shipli

Season Greetings

Kindly contact me on my e-mail id for your query posted. My id is

Sachin G.
Lead 3- Project Leader,
IT Network Security Specialist,
Asia Pacific Region, Google.

KenHo · #7 (**permalink**) 25-08-2008, 03:17 PM

It depends on you "REALLY" want to protect the data or not... Most of the company's contract is included terms of NDA (Non-Disclose Agreement)...if you
just want to have a normal procedures for HR's responsibility...then work on the NDA or Ethical Policy.....you will feel better...but the data will leak out as
usual....

I work on this topic before, as I know, there is no solution can 100% prevent the data leakage, we just can try our best to protect them only.

syed4uwaseem · #8 (**permalink**) 26-08-2008, 10:53 AM

Hi Shilpi....

I do have software to protect the use of USB/DVD/CD RW/Floppy......But it wud be problem to implement it in all the System of your Company.... Probably if u have any System Admin u can take his help !!!

Please find the description for the same and Revert to me if interested !!!

Prevent information loss due to the unauthorized use of USB Removable Drives (Flash sticks, I-Pods, mp3, mp4), CD-ROM, CD-RWs, and Floppy.
USB LOCK AP simple, and straightforward interface, has been designed taking careful consideration to its effectiveness, and usability

Effective: USB LOCK AP is the tool of choice if you need to prevent information loss due to the unauthorized use of USB storage removable drives, CD-RWs, and Floppy. Without blocking other USB devices like printers, mouse, cameras.....etc.

It is suitable for either Home or business use (In cases when the user is allowed to manage his or her own security) Its anti-hack security works as a Windows Service at Local System level allowing the program to effectively run even on computers with no privileges.

Easy to use: USB LOCK AP allows the user to authorize or restrict, at his or her convenience, the use of USB storage removable drives, All CD ROM/CD-RW drives, and Floppy Disk drives. From its very easy to use, password protected interface

fedrikhof · #9 (**permalink**) 26-08-2008, 11:11 AM

Make sure, with information stored in a variety of security levels and locations across the network, access rights are numerous. It is advisable for a company to maintain a document that lists each employee’s access to the company’s information systems.

One more thing is to image the employee’s hard drive when they leave just for security measure. Computer forensics
experts can obtain a “mirror-image” of a hard drive and businesses can keep a copy
of the imaged drive for a period of time. After when you suspect that employee for leakage of info experts can trace the activities that have taken place in his/her hard disk. This is what we call ediscovery.

Shilpi_HR · #10 (**permalink**) 28-08-2008, 12:01 PM

Thanks everybody

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