Sample Memo to employees who take time off during office hours

Sameer Soni Started The Discussion:

Dear All, Request you to provide me with a sample of memo to be given to all employees who take time off / breaks during office hours. Please help. Regards, Sameer. :icon1:

Pankaj2008 -  Member Since: May 2008

Here is the requested draft that might be useful to you. Disciplinary actions are guidelines stipulated in the company's policy according to government rules, so you have to adhere to those rules.

Date :

Name of Employee

SUBJECT: Warning Memo

Dear Mr/Ms________

On [DATE], at [TIME] we met to discuss the problem of your unacceptable habit of taking frequent breaks during working hours. Please note that your act influences other team members negatively and thus bringing down the discipline level in our organization.

All you need to do to improve your habit you need to observe break during specified break-timings.

I will assist you in any way that I can to remedy the problem, however, unless the matter can be corrected, I shall have no other alternative but to further disciplinary or corrective actions. Please treat this warning seriously and improve accordingly.



jiga -  Member Since: Mar 2009
Hi, Really its nice to see warning memo from you. It helped me a lot. Once again Thanksssssssssss.

adilanam -  Member Since: Apr 2010
do warning memo uses dear and sincerely... As far as i know,, dear and sincere thanks are not used in a memorandum.. please clarify me.......

Pankaj2008 -  Member Since: May 2008

Originally Posted by adilanam View Post
do warning memo uses dear and sincerely...

As far as i know,, dear and sincere thanks are not used in a memorandum.. please clarify me.......
You are absolutely right here. Memos are basically short internal letters written to staff members within the company. It can also be posted within the company premises so that everyone can see it.

Slight difference here is that the question was related to notifying someone who created indiscipline among the group. And this notification was solely addressed to that particular fellow hence those salutations and closures.

Using them in this way do not change its legal status.

jessieclk79 -  Member Since: Sep 2010
Dear All, Request your to provide me with a sample of memo to be given to all employees not to misuse internet during working hours. Please help me... Thanks & regards Jc

htmedia -  Member Since: Sep 2011
Here is a sample of Office memo

A-104 A Sector 61, Noida


20th July 2012

Sub: Using of School Bus

You were asked not to use the school bus. It was reported that you have used the school bus on 19.07.2012. Further you went on to argue with the bus
in-charge Mrs. Dona inspite of her insistence not to use the school bus in the presence of the children.

It is an act of indiscipline, misbehavior and insubordination. You are hereby directed to explain within 24 hours from the date and time of receipt of this memo

G B Hegadi

Mrs. Manasi Agarwal
PRT; Computer Teacher
JSS Public School, Noida

rmobsl -  Member Since: Jun 2012
request you draft me a memo issuing to all departments head and staff's that any employee related communication it will be written and authorize by immediate supervisor and no verbal comment will be acceptable. kindly advise pls


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