Sub:- Relieving you from the Services as on – Reg.
As per the subsequent discussions with management on ............, we regret to say that we are not comfortable with your services and we are reliving you from your duties as on ....................
Further to the appointment letter signed by you on dt. .................., we are supposed to give you one-month notice before terminating you but looking at the present conditions we are reliving you immediately from your services and also will pay you one month Salary extra as per the appointment.
I wish you all success in future endeavor.
I am giving you the format which is used by me in my organisation.Hopefully it will help you.
July 5, 2006
Gurgaon – H.O.
Sub: Relieving Letter
This has reference to your letter of resignation dated February 19,2004, wherein you have requested to be relieved from the services of the company at the earliest.
We wise to inform you that your resignation is hereby accepted and you are being relieved from the services of the company with effect from close of office hours on July 5, 2006.
We also certify that your full and final settlement of account has been cleared with the organisation.
Your contributions to the organization and its success will always be appreciated. We at XYD INDIA PVT LTD wish you all the best in your future endeavors.
For XYD INDIA PVT LTD.
GM - Human Resources
Please also add the clauses:
· You are requested to get the no due clearance from all concerned depts. and submit the same to accounts dept. for settling your full and final account.
· Kindly handover the charge of your work, files etc. to Mr/Ms XXX with a copy to Mr/Ms YYY or undersigned.
You may add any other clause according to the terms and conditions of the employment viz.
· Your request to be relieved from the employment of the company [without serving one-month notice or with 20 days notice only]; shall enforce deposit of equivalent amount to the notice period (refer# clause [no] of your appointment letter). Therefore, kindly check from accounts dept. about the notice period amount and deposit the same before settling your full and final account.
Send the CC to your accounts dept. and obtain recd copy from the separating employee and keep it in his/her personal folder.
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