I am giving you the format which is used by me in my organisation.Hopefully it will help you.
July 5, 2006
Gurgaon – H.O.
Sub: Relieving Letter
This has reference to your letter of resignation dated February 19,2004, wherein you have requested to be relieved from the services of the company at the earliest.
We wise to inform you that your resignation is hereby accepted and you are being relieved from the services of the company with effect from close of office hours on July 5, 2006.
We also certify that your full and final settlement of account has been cleared with the organisation.
Your contributions to the organization and its success will always be appreciated. We at XYD INDIA PVT LTD wish you all the best in your future endeavors.
For XYD INDIA PVT LTD.
GM - Human Resources
5th July 2006 From India, Gurgaon